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UC Master Food Preserver Coordinators

Volunteer Management System (VMS)

vms Responsive 6 MFP BACKGROUND
Volunteer Management System (VMS) is an online system designed and built by the ANR Web Action Team. VMS is used by UC Master Food Preserver volunteers and coordinators to manage time (hours), projects, newsletters, documents, and photo albums.

The statewide office in partnership with the UC Master Food Preserve Program hosted a Brown Bag Webinar regarding VMS 3.1 Preview and Launch Timeline click here to view the webinar (run time 62 mins).

VMS login

VMS access and log-in is connected to a coordinator or volunteer's portal username and password. Volunteers can access a VMS account through a UC ANR Portal account or directly through the VMS system.

Resetting a password on VMS - Full access and roster VMS administrators can reset passwords, select "Roster", Click the "Admin" button, find name of volunteer, select the pencil icon to edit the volunteers profile and enter new password in "Change Password" section. Please note: Passwords are case sensitive and must be at least 7 characters in length with no spaces and contain a number or special character.

VMS Administration Help Document

VMS 3.1 cover
The VMS Administration User's Guide was developed for volunteers and VMS administrators to assist with daily administration and operation of county-based VMS systems. The guide covers site overview, volunteer level and administrator level step-by-step instructions for key features and functions.

 

 

 

 

 

VMS 3.1 Training Presentations

New user presentations titled "Volunteer Management System for New Users" and "Volunteer Management System for New Administrators"  These branded generic presentation are available for counties to use and customize to their training needs.

" New Administrators VMS 3.1 (6/2019 MFP) " PowerPoint presentation includes: 

VMS PPT Admin

•     How to access admin mode

•     Managing the roster

•     Creating projects

•     Managing reappointment

•     Viewing reports

•     Uploading documents

 

 " New User VMS 3.1 (6/2019 MFP) " PowerPoint presentation includes:

VMS PPT Volunteer

•     What is the Volunteer Management System

•     How to access the Volunteer Management System

•     Navigation

•     Editing your profile

•     Volunteering

•     Recording hours

•     Other features  


VMS Help and Resources

Annual Volunteer Reappointment

UC Master Food Preservers must be reappointed by their County Director annually in order to continue in their roles as agents of the University. UC Master Food Preserver volunteers are independently and personally responsible for meeting all administrative requirements necessary to secure reappointment by correctly submitting the Annual Volunteer Agreement & Request for Reappointment packet online through VMS or in print. 

Click here for detailed information regarding reappointment.

Contact Reporting

As a federal and state funded program, it is the responsibility of the UC Master Food Preserver Program to ensure that we reach all members of our community with scientific-based home food preservation information. In order to remain accountable to this mission and to celebrate our successes in this area, it is imperative that counties record and report the demographic make-up of clientele whenever possible.

Volunteers should be trained on UC ANR and local UC Cooperative Extension policies regarding contact reporting. When a volunteer submits volunteer hours, the VMS screen prompts for data input in the "Population Served" fields. Contact reporting data must be entered into the VMS system for accurate reporting and potential funding opportunities. It is only entered by one person for each event to avoid duplicating data.

Contact Reporting Resources:

Sample Forms