UC ANR Business Operations Center

Purchasing FAQ

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Purchasing Processes Icon - gears and cart, credit cards, and invoicegraphics

Computer Software & Vendor Risk Assessment (Now on Purchasing Types Page)
Gift Card Policies: Employees and Non-Employees (Now on Purchasing Types Page)
Procurement Card (P-Card) Policies
Purchasing Acronyms (New July 2025)
Sole Source Purchases  (Now on Purchasing Processes Page)

 

 

 

P-Card Do's and Don'ts

Do's and Don'ts Heading - Banner
  • Published materials
  • Office furniture (up to $500)
  • Regulated utility payments (electricity, water, sewer, cell phone, etc)
  • Conference registration (only if no travel involved)
  • Memberships (must attach required form)
  • Food for research (NOT catering or entertainment)
  • Repairs or services citing a Purchase Agreement or PO
  • Capital assets
  • Split purchases
  • Food related to entertainment events
  • Repairs or services not citing a Purchasing Agreement or PO
  • Travel, parking, entertainment
  • Software unless purchase is against an existing purchase agreement
  • Rental of items (tools, tables, chairs, equipment), unless against an existing purchase agreement
  • Purchases on Ebay where payee can’t be identified
  • Personal purchases
  • Shipping (use Aggie Enterprise Punchout Catalog)

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Purchasing Acronyms

AE
Aggie Enterprise 
AVP
Associate Vice President
BOC
Business Operations Center
BP Team
Business Partner Team
COS Form
Contracting Out Services Form
GL
General Ledger
PA
Purchase Agreement
P-Card
Procurement Card
PI
Principal Investigator 
PO
Purchase Order
PPM
Project Portfolio Management 
REC
Research & Extension Center
SCC
Statement of Cash Collections
SCM
Supply Chain Management
SRS 
Software Related Services
T&E
Travel & Entertainment
UCCE
University of California Cooperative Extension
UOM
Unit of Measurement (e.g., 1 month, 1 item)
VRA 
 -Appendix DS
Vendor Risk Assessment 
 -Appendix Data Security (ANR's Chief Information Security Officer may request this as part of the VRA request process)