Topics
Forms
Mileage, Meal & Incidental Rates
Policies
University Business Travel Insurance
Travel and Entertainment FAQ
Forms
All Travel and Entertainment Forms - UC Davis Website
Exceptional Entertainment Request Form
Group Travel Request Form
Missing Receipt Declaration
Pre-Payment of Travel Expense
Travel & Entertainment Card Application
Travel Expense Voucher 2025
Policies
Morale Building & Employee Non-Cash Awards Memo December 2024
Safety, Insurance and Travel Alerts
Travel Policies
Travel Restrictions for State Funds - No Longer in Effect:
https://oag.ca.gov/ab1887
Prohibition on state-funded travel to certain states no longer in effect per State of California Department of Justice. UC policies on state-funded travel have been updated. For more information visit the UCOP Central Travel Management webpage.
Mileage, Meal & Incidental Rates
Calculating Mileage
To calculate your mileage reimbursement:
- Total the miles you drove during your workday, including travel to and from the office.
- From that total, subtract the miles you drive during your normal daily baseline commute (the round-trip distance between your home and your regular work location)
- Subtract miles from any personal trips taken during the day
The remaining mileage is eligible for reimbursement.
Example:
Your normal home-to-work commute is 20 miles round trip. This becomes the baseline mileage you're responsible for daily, regardless of your route or destination. On a particular day, you drive from home to the office, visit 4 different sites throughout the day, and return home from the last site. Your total mileage for the day is 100 miles.
To calculate your reimbursement:
100 total miles – 20 commute miles = 80 reimbursable miles.
Reimbursement Rate and Mileage Log
Meals & Incidentals Rate
2025 Mileage Log
Mileage Reimbursement Rates
Rate as of 1/2025: $0.70/mile
University Business Travel Insurance
University employees are required to register each OUT-OF- STATE and OUT-OF-COUNTRY University business trip to ensure University business travel accident coverage is in place. If you make arrangements through Aggie Travel you are automatically enrolled. If you make your travel arrangements outside of Aggie Travel, please complete the form located at: https://supplychain.ucdavis.edu/travel-entertainment/foreign-travel/insurance. Select "University of California, Davis" as the UC location.
When traveling on official University business, employees are covered worldwide, 24 hours/day, for a wide variety of accidents and incidents. This coverage extends to the spouse/domestic partner and dependent children traveling with the UC employee. The coverage is provided is available at no cost to the employee. Some of the items covered include:
- Security extraction
- Out-of-country medical
- Loss of personal effects
- Emergency medical evacuation
- Repatriation of remains
- Accidental death, dismemberment, paralysis, and permanent total disability coverage
More information is available at the Office of the President Risk Service home page (https://www.ucop.edu/risk-services/), (https://www.ucop.edu/central-travel-management/index.html).
iJet/Worldcue Traveler
In addition to the travel insurance link above, it is highly recommend that you also register your out-of-state or out-of-country trip on the iJet / Worldcue Traveler site. This site will help you prepare for your trip and will inform you of risks that may affect your travels. If you provide contact information you will receive alerts as conditions change before and during your trip. You can access the Worldcue site at the end of the UC Business Travel Insurance registration or by clicking this link iJet / Worldcue Traveler.